2024 / 2025 Community Grants Program
Application Guidelines
The City of Armadale Community Grants program provides two rounds of funding each financial year with the aim of supporting community organisations and groups to deliver initiatives which benefit the local community.
Round 1 - Opens Monday 2 September 2024 - Closes Monday 7 October 2024
Round 2 - Opens Monday 10 March 2025 - Closes Monday 14 April 2025
What Funding is available?
Community Grants are available in the following three categories:
1. Equipment: Maximum $1,000 per application. The City will fund up to 50% of the total cost of the equipment. The applicant must provide 50% of the cost in cash.
2. One-off Community Event or Project: Maximum $2,500 per application. The City will fund up to 50% of the total project budget*. The applicant's contribution can include estimates of volunteer and in-kind contributions by the applicant.
3. Extended Community Project: Maximum community grant allocation is $5,000 per application. The City will fund up to 50% of the total project budget*. The applicant's contribution can include estimates of volunteer and in-kind contributions by the applicant.
*The 50% co-contribution requirement may be waived where the majority of funds requested is for the purpose of engaging a professional facilitator to deliver an event or project.
Who can apply?
To be eligible for funding, Applicants must:
- be either an incorporated not-for-profit community organisation or a charity registered in Australia; or auspiced by an incorporated not-for-profit community organisation or a charity registered in Australia.
- based in the City of Armadale and / or the project primarily benefit residents of the City of Armadale.
- not have an outstanding acquittal from a previous City of Armadale Community Grant.
- hold public liability insurance to a value as agreed with the City (valid certificate of currency documentation is required).
Equipment Grant specific eligibility
- Applicant organisations must demonstrate their capacity to provide the minimum 50% cost of the equipment in cash.
- Equipment applications must be supported by data relating to the applicant organisation's reach of City of Armadale residents.
- Items being funded should value-add to the organisation's services rather than be core equipment required by the organisation.
What is covered by an Equipment Grant?
- minor equipment purchases
- costs to deliver or assemble the equipment
What is not covered by an Equipment Grant?
- equipment for exclusive use of an individual; or which seek to make a financial profit for an individual or group; or are considered fundraising requests
- consumables
- equipment considered the responsibility of other government agencies
- items that have already been purchased and are being reimbursed.
What else do I need to know?
- Applications must be submitted using the attached Application Form.
- Applicants will only receive grant funding once each financial year.
- Applications can be submitted 12 months prior to the project commencing
- Applicants should allow 15 days from closing date to recieve notification of the outcome of their application.
- Applicants should allow 28 days ffrom the date of their invoice to receive funds.
- Projects should not require ongoing funding from the City beyond the initial funded period.
- Applications should clearly demonstrate a community need for the project and be inclusive of the woder community where appropriate.
- Projects should not duplicate an activity already available in the immediate area.
- View full details of the City’s Financial Assistance Policy on the website at www.armadale.wa.gov.au/community-grants-and-donations
Applications that align with the following outcomes of the City’s Strategic Community Plan 2020-2030 will be highly regarded:
- foster and strengthen community spirit
- improve community wellbeing
- community facilities meet community needs
- an inclusive and engaged community
Refer to https://www.armadale.wa.gov.au/community-development-strategy
Applications that address one or more of the City's identified Social Priority Areas for 2023 to 2026 will also be highly regarded.
- Neighbourhood and Community Connections
- Access to Essential Supports
- Home and Community Safety
- Children, Young People & Families
Refer to https://www.armadale.wa.gov.au/community-development-social-priorities
What do I need before I start my application?
- Proof of Incorporation or Charity Registration (or proof of Incorporation or Charity Registration for my Auspicing organisation)
- Quotes for all items valued over $200.00
- Copy of Public Liability Insurance
- A Letter of Support from another organisation (refer to Tip Sheet 3 under Community Grants on the City’s website).Failure to attache all required documents may result in your applicaiton being automatically excluded from the assessment process.
How are applications assessed?
The City will convene an internal working group of representatives from Community Development and other departments within the City of Armadale to consider and score applications using a decision-making matrix.
Applicants will be notified in writing once the decision-making process has been completed. Please allow 15 days for this process to occur. Delays will occur to the final decision-making process if applications are submitted without all items requested on the Application Checklist.
What are successful applicants required to do?
Grant Recipients must ensure:
- The City's financial support is acknowledged in all promotional material, advertising and social media posts associated with the project. Evidence will be required as part of the acquittal process.
- All use of the City of Armadale's logo is approved by the City's Communications team prior to publishing publicly.
- Any requests for project or expenditure variations are submitted in writing and approval received in writing prior to proceeding.
- Submit an acquittal within 30 days of the purchase of equipment or the completion of their project.
- Provide photos or video from their fuded project to support the acquittal.
What is an Acquittal?
An acquittal is your organisation's way of proving the City's funding was used in accordance with the approved application and achieved the stated outcomes and benefits.
The evaluation of your project must be considered prior to commencing and may include collection of attendance numbers, target demographic information (ie. age, home suburb), attendee feedback forms, photographs, and any other ways to demonstrate the positive outcomes of your project.